Organization Policies and Standards

*Violations of any Organization policies listed below must be resolved in order to proceed with the chartering process.

Policies and Standards

● The purpose of Recognized Student Organizations (RSOs) is to provide opportunities for student engagement that are not reliant on a University Department/Office beyond a standard, student-selected organizational advisor.

     ○ Proposed organizations that are affiliated with a specific university department that may influence any aspect of group operations can consult here for next steps as this does not meet the definition of an RSO.

● All RSOs must have a Truman State University faculty or staff member serve in the role of Campus Advisor.

● RSO must be non-profit in nature.

● The leadership of RSOs must come from within the student body of Truman State University, not faculty/staff or outside entity.

    ○ Primary leaders identified on the application must be full-time, degree-seeking Truman students.

● Potential organizations will not be accepted if their mission or purpose represent a clear violation of local, state, and federal law. This will also extend to violations of University policies, including but not limited to the Student Code of Conduct, Institutional Compliance/Non Discrimination, etc.

● Proposed student organizations must have a university charter prior to obtaining national recognition including listing on national documentation or websites.

    ○ Proposals must disclose any external affiliations; provide the constitution and bylaws of any such organization with which it may be affiliated; and certify that all conditions for affiliation meet the standards of the university.

● Recognized Student Organizations that utilize off-campus sites for events and activities involving University students or organizations must make reasonable efforts to confirm that such off-campus locations make best efforts to ensure they are in compliance with university non-discrimination policy.

● The University is not responsible for any contract or the terms of any agreement entered into by an organization without proper authorization by a designated university official.

● Organizations who have been in “Inactive status” for more than one year will need to seek reactivation by completing a new application through the Student Organization Chartering process.

● Intentionally providing misleading information as part of this process may be considered a violation of university policy and may be subject to the university conduct process.

Additional Notes to Consider:

● Applicants are encouraged to research current RSO offerings prior to submitting an application.

● Applicant and organization leaders who are currently or anticipate receiving compensation in relation to the organization from a third party entity, not affiliated with the University must complete an annual compensation disclosure statement.

     ○ Applicants or leaders who receive compensation in relation to this organization will not be precluded from advancing in the process, or from serving in leadership roles within the organization.

● U&I staff will be available to assist groups may be struggling to advance through the process and to discuss options.

● The University is not financially liable for any student organization.

● University recognition does not express university endorsement or approval of the opinions, philosophy, behavior or objectives of the organization or its members.

● University recognition does not authorize the organization or its members to speak or act on behalf of the University.

● Student organizations may be required to provide proof of insurance when activities sponsored by the organization pose an enhanced risk of harm to participants.

● Any group looking to charter an organization under the fraternity and sorority life umbrella must work with Union and Involvement Services staff prior to submission of an application.

● Students interested in forming certain types of athletic organizations, or competitive club sports teams may face encounter additional complexities related to establishing and maintaining eligibility within the respective competitive league, and/or ensuring all NCAA compliance requirements are adhered to. As a result, primary contacts for these groups will be referred by the U&I staff to campus recreation/athletic staff(s) as appropriate for a consultation. U&I may require verification of this consultation prior to finalizing the group’s full charter.

● Questions about this process may be addressed to orgs@truman.edu. Members of the Organization Development Team monitor this email account and will respond to your questions. If you have concerns or questions that you feel uncomfortable addressing with U&I staff, please feel free to contact the Vice President for Student Life Office at stuaff@truman.edu.